Time Blocking: Ultimate Guide to Streamline Your Day and Boost Productivity

You know you need to get more done, but aren’t sure how to time block your day to streamline your attention. As women, we're juggling a million tasks, always on the go, and feeling like there's just never enough time in the day. But we've got a secret weapon for you, and it's what we use to get more done with less effort: time blocking.

Time Blocking: Your New BFF for Time Management

What's time blocking, you ask? It's a simple yet oh-so-effective productivity technique that helps you gain control over your day and achieve more than you ever thought possible. You'll divide your day into dedicated blocks of time for specific tasks and activities, helping you stay focused, reduce distractions, and boost your productivity. Sounds amazing, right?

In this blog post, we'll chat about the benefits of time blocking, share practical tips for making it work for you, and point out common mistakes to avoid. So whether you're a busy service provider, coach, or course creator, or just looking to get more done in less time, time blocking can help you conquer your day and achieve your goals with less stress.

Why You'll Love Time Blocking

Time blocking is more than just staying organized and productive. Here's what it can do for you:

  1. Boost productivity: Allocating specific times for tasks helps you stay on track, focus on what's important, and get more done in less time.

  2. Kiss decision fatigue goodbye: With a clear plan for your day, you won't waste mental energy deciding what to do next.

  3. Get motivated: A well-planned schedule can help you see your progress and feel motivated to keep going.

  4. Manage your time like a pro: Time blocking ensures you're not spending too much time on less important activities.

  5. Improve focus and concentration: Focused time blocks help you stay in the zone and minimize interruptions.

  6. Balance work and life: Time blocking helps you make sure you're dedicating enough time to both your business and personal life.

  7. Unleash your creativity: Focused time blocks can help you enter a state of flow, where creativity and innovation thrive.




Time Blocking Tips: Your Recipe for Success

Ready to get started with time blocking? Here are some tips to help you create and stick to your time blocks:

  • Break big tasks into smaller ones to make them more manageable and fit into your time blocks.

  • Be realistic with your time estimates—better to overestimate than underestimate.

  • Use a timer to help you stay focused during your time blocks.

  • Schedule breaks throughout the day to avoid burnout and maintain productivity.

  • Prioritize self-care and relaxation by incorporating activities that nourish your mind and body into your schedule.

  • Avoid distractions by turning off notifications and communicating to colleagues that you're in focused work mode.

  • Evaluate and adjust your time blocks as needed—be flexible and don't be too rigid with your schedule.

Time Blocking Traps: Mistakes to Watch Out For

As awesome as time blocking is, there are some common mistakes to avoid:

  • Over-scheduling your day can lead to burnout and overwhelm.

  • Ignoring your natural energy cycles can hinder your productivity.

  • Failing to leave room for unexpected tasks means you may struggle with flexibility.

  • Being too rigid with your schedule can cause unnecessary stress.

  • Neglecting self-care can lead to burnout and decreased productivity.

  • Failing to communicate your time blocks and availability can cause scheduling conflicts.

  • Forgetting to review and reflect on your time blocks can hinder improvement.

Tech Tools to Supercharge Your Time Blocking

There are tons of tools and technologies available to enhance your time blocking game. Check out these popular options:

  • Scheduling apps like Calendly, Doodle, and Acuity streamline your scheduling process.

  • Time tracking software like Toggle or RescueTime can help you get a better sense of how you're spending your time.

  • Digital calendars such as Google Calendar or Outlook are perfect for creating and organizing your time blocks.

  • Task management tools like Asana, Trello, or Monday.com can help you break down projects into smaller tasks and track your progress.

Just remember that while technology can be super helpful, it's not a substitute for good time management habits. Make sure you're using these tools to enhance your time blocking efforts, not replace them.

Time Blocking Tips for Different Types of Female Entrepreneurs

While the benefits of time blocking are universal, different types of entrepreneurs might have unique needs and challenges when it comes to managing their time. Here are some tips for specific types of entrepreneurs:

  • Freelancers: Create a flexible time blocking system to accommodate your irregular schedule and multiple projects. Leave room for unexpected tasks or last-minute client requests.

  • Remote Workers: Set clear boundaries between work and personal time and stick to them. Use time blocking to make sure you have time for both work and self-care activities.

  • Solopreneurs: Prioritize self-care activities and schedule them into your day. Use time blocking to ensure that you have time for both work and personal activities.

In conclusion, time blocking can be a game-changer for female entrepreneurs and service providers. By prioritizing tasks, avoiding distractions, and creating a structured schedule, you can achieve more with less stress. Experiment with different time blocking methods and technologies to find what works best for you. Remember, time is your most valuable resource, so use it wisely!


Do you want to create more time for your family and business?

If so, you’re invited to join us!

We’ve put together a list of some simple but highly effective strategies that can have a huge impact on how much time it takes you to do things.



Between the two of us we have over 40 years of experience of running our own businesses and making the hard decisions. Not to mention, eight children, three cats, four dogs, and two husbands that round out our ‘normal.’

We just don’t have time for complicated and constantly ask ourselves how we can simplify to make day-to-day tasks feel easier and lighter.

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Do you want to create more time for your family and business?

If so, you’re invited to join us!

We’ve put together a list of some simple but highly effective strategies that can have a huge impact on how much time it takes you to do things.

We also share with you easy ways to simplify your systems so that you can multiply your time in just 10 minutes a day.